Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 35 to 40 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: 1 to less than 7 months Work setting :

• Relocation costs covered by employer Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Train other workers

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Train, direct and motivate staff

• Respond to employee questions and complaints

• Plan, develop and implement recruitment strategies

• Plan and control budget and expenditures

• Oversee the preparation of reports

• Oversee development of communication strategies

• Oversee the classification and rating of occupations

• Manage contracts

• Manage training and development strategies

• Establish and implement policies and procedures

• Assign, co-ordinate and review projects and programs

• Perform data entry

• Oversee payroll administration

• Provide customer service

• Advise senior management

• Oversee the analysis of employee data and information

• Plan, organize, direct, control and evaluate daily operations Supervision :

• 5-10 people Computer and technology knowledge :

• Google Docs

• MS Excel

• MS Office

• MS Word

• MS Windows

• MS Outlook Technical terminology :

• Business Area of specialization :

• Correspondence

• Reports and records

• Contracts

• Invoices Security and safety :

• Bondable

• Basic security clearance Work conditions and physical capabilities :

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Repetitive tasks

• Attention to detail

• Large workload Personal suitability :

• Ability to multitask

• Accurate

• Client focus

• Flexibility

• Organized

• Reliability

• Team player

• Time management Screening questions :

• Are you currently legally able to work in Canada? Other benefits :

• Learning/training paid by employer