Administrative Assistant

  • North York
  • Alpha Consultants

or equivalent experience

Tasks :

  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge :

  • Accounting software
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • Quick Books
  • MS Windows

Technical Terminology :

  • Medical
  • Business

Area of specialization :

  • Correspondence
  • Reports and records
  • Invoices

Work conditions and physical capabilities :

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability :

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Screening questions :

  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

Financial benefits :

  • As per collective agreement

Other benefits :

  • Free parking available