Bilingual Executive Assistant

MUST BE BILINGUAL - ENGLISH & FRENCH

Primary Responsibilities:

• Provide day-to-day office Administrative Support to the CEO in areas including documentation, mailing/courier, schedules, meeting coordination, record of minutes, events planning, travel arrangements and interdepartmental office logistics.
• All office and reception related duties including electronic filing, copying, scanning, receive & distribute incoming mail, assemble & distribute corporate packages, document control, data entry, courier, sending/receiving e-mail and assigned internet related research.
• Order and maintain office supplies inventory, arrange business meetings including coordinating meeting location, employee schedules, travel & lodging arrangements
• Provide day-to-day confidential Human Resources administrative related support in areas such as vacation/sick leave tracking, employee health & insurance benefits enrollment and co-ordination, and Payroll related administration. Work with management to ensure individual employee performance objectives & annual reviews are maintained on an ongoing basis
• Provide Finance area related support including bank & petty cash transactions, purchase orders creation and tracking, invoicing, cheque runs and detailed financial record keeping
• Administrative support with time sensitive Contracts and Intellectual Property document filing (hard copy & electronic) and ensuring ongoing maintenance of associated Contracts log
• Other assigned duties and responsibilities.

Essential Qualifications:

• 5-7 years related work experience in office corporate environment.
• Post-secondary education in business/office administration related program.
• Excellent English communication skills.
• Highly organized, ability to work independently in a fast paced professional office environment.
• Demonstrated ability to work closely with all disciplines, innovative thinker, a strong sense of professionalism, responsibility, accountability, and integrity
• Advanced working knowledge of MS Office including Word, Excel, PowerPoint, Outlook and the internet. Accounting related software a preferred asset.