Legislative Services Coordinator

POSITION DESCRIPTION LEGISLATIVE SERVICES COORDINATOR Reports to: Chief Administrative Officer June 2020 Position Summary: The Legislative Services Coordinator, is responsible for all aspects of council and administrative secretarial duties. Be responsible for public communication. General Duties and Responsibilities:

1. Prepare the Council agendas, public and special hearings, attend meeting, take minutes and ensure follow-up correspondence is completed;
2. Prepare Agenda Packages for Municipal Planning Commission and the Public Works Committee, attend those meeting and take minutes; follow up with correspondence as required;
3. Communicate with various Committees, Commissions and Societies and provide council with their schedule, agendas and minutes;
4. Draft correspondence and memos for Administration;
5. Schedule attendance of conferences, workshops and meetings on behalf of Council and Administration;
6. Maintain the Council & Public Works Action Item List;
7. Coordinate Council events as required;
8. Provide information and conduct research as requested by Administration and Council;
9. Monitor, and ensure Bylaws and Policies are available to the Public through the website and, that Bylaws are filed appropriately;
10. Track bylaw and policy readings and amendments. Maintain bylaw and policy registry and reference binders.
11. Assist Development Officer with the procedures for Rezoning Bylaws (letters, notifications, decisions etc);
12. Monitor and ensure all Town Agreements are signed and filed appropriately;
13. Accept and forward all grant requests to the Community Grant Committee and follow up with correspondence accordingly;
14. Develop advertisements for the Athabasca Advocate, Facebook and website
15. Maintain website by updating information regarding various events, agendas and minutes, RFPs, e-edition of the Town’s newsletter;
16. Daily deposits to ATB Bank;
17. Reception, switchboard and cashier duties as required;
18. Maintain the administration filing system.
19. In order to better serve the Town, partake in continuing education through university courses, seminars and workshops as well as other directly related Professional Association Education Sessions.
20. Perform all other related duties as may be assigned from time to time.

Job Types : Full-time, Permanent

Benefits :

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person