Special Projects Lead

Full-Time, Fixed-Term 13 Month Employee Contract

The Alliance for Healthier Communities is the voice of a vibrant network of community-governed primary health care organizations. Alliance members serve diverse communities across the province of Ontario, and they are rooted in the communities they serve. They share a commitment to advancing health equity through the delivery of comprehensive primary health care.

• Our Vision _**: Equitable health and wellbeing for everyone living in Ontario.
• Our Mission _**:Advance comprehensive primary health care and advocate for changes in Ontario’s health and social systems to address inequities.

POSITION

Reporting to the Director of Corporate Services and working closely with various teams, the Special Projects Lead is responsible for project management, coordination, hands-on implementation, execution, and reporting for fixed-term projects across the Alliance for Healthier Communities (Alliance). Projects include a focus on Ontario’s health system, health policy, and health equity policy.

RESPONSIBILITIES

Project Leadership

• Prepares, manages, and contributes to project plans, schedules, budgets, and resourcing.
• Coordinates meetings with project teams and relevant stakeholders; organizes meeting logistics, prepares meeting materials, prepares surveys, takes minutes, tracks action items, and conducts follow up.
• Monitors deliverables against established project goals and timelines.
• Oversees project operations, this includes but is not limited to coordinating contracts, processing invoices, and participating in selection or procurement processes.
• Completes project reports within established deadlines.
• Conducts post-project evaluations as required.
• Maintains up-to-date electronic project documents and materials for each project team.
• Provides input to the development of Alliance workplans.

Project Liaison

• Acts as the first point of contact and builds rapport with project teams, project collaborators and stakeholders.
• Keeps the project teams, project collaborators and stakeholders informed of project progresses through regular reports and communication.
• Works with third-party service providers as required and monitors their deliverables.

Project Implementation and Execution

• Conducts hands-on work to complete project deliverables, this includes but is not limited to research, environmental scans, analysis, gathering feedback, facilitating/ attending meetings, working collaboratively with members, etc.
• Develops business cases, briefing notes, presentations, tools, and resource documents.

Capacity Building

• Coordinates and supports various learning events e.g. Community of Practices, Program Learning Events, webinars, etc.
• Contributes to and supports knowledge translation and exchange initiatives.
• Contributes to and supports the Alliance Conference.
• Presents at workshops, webinars and conference presentations as required.

Budget Support

• Monitors project budgets, exercises controls, and reconciles accounts.
• Receives, verifies and processes invoices.
• Tracks expenses against signed contracts and deliverables.

QUALIFICATIONS

• Undergraduate degree in relevant area of study or equivalent combination of education and experience.
• Minimum of three (3) years of relevant experience.
• Previous professional experience in project leadership and project support (e.g. conducting research, environmental scans, analysis, gathering feedback, facilitating/ attending meetings, working collaboratively with members, etc.).
• Proven project management skills: project planning, monitoring, tracking, reporting.
• Demonstrated ability to work independently and take initiative.
• Demonstrated ability to build rapport and effectively work with individuals internal and external to the organization.
• Proven ability to execute project plans within budget and deadlines.
• Possess a collaborative spirit with the ability to motivate others to achieve established goals.
• Excellent communication, interpersonal and organizational skills with strong attention to detail.
• Strong analytical and critical thinking skills.
• Effective decision-making skills and follows through with direction.
• Excellent time management skills with ability to work with multiple priorities and manage several projects simultaneously.
• Ability to conduct work in keeping with the Alliance’s commitment to anti-oppression, anti-racism (including anti-Black and anti-Indigenous racism), French language services, and to being 2SLGBTQ+ positive.
• Strong presentation skills an asset.
• Bilingualism in both English and French an asset.
• Lived or professional experience working with Black and/or Indigenous communities is an asset.
• Experience in a non-profit, provincial association is an asset.
• Experience working within Ontario’s health system, in health policy/ health equity policy, and stakeholder relations are an asset.

WORK LOCATION