Office Administrator

St. Thomas’ Anglican Church

Job Description For Part Time Office Administrator

Position Title: Part-Time Office Administrator

Hours: 20 hours per week, Tuesday to Friday from 9-2 (Wage based on experience)

Major Responsibilities:

• To type correspondence, reports, and other parish documents.
• To prepare weekly newsletter, annual vestry report, monthly calendar.
• To maintain parish files in good order for easy retrieval.
• To photocopy documents as needed.
• To get mail and distribute to appropriate people.
• To retrieve and copy proper’s (readings).
• To greet, receive, and relate to members of the parish and public in a spirit that projects a positive image of St. Thomas’ parish.
• To respond courteously to telephone inquiries and to relay messages correctly.
• To co-ordinate the scheduling of church rooms for parish or public use, invoicing, and collecting of monies.
• To maintain adequate office supplies and other church-related materials.
• To communicate with various groups and committees to get information for the newsletter.
• To attend Parish Council meetings if required.
• To perform any other duties assigned by the Incumbent or Wardens.
• To prepare a weekly PowerPoint presentation and order of service for Sunday services from a template.
• Send Sunday service info to Lake of Bays.
• Updates to Website.

Qualifications:

• Ability to operate office machines, phone system, photocopier, computer, scanner, and printer as well as knowledge of computer software.
• Ability to type 50 wpm and produce accurate documents.
• Pleasant personality and phone manner.
• Knowledge of Anglican tradition and faith as asset but not required.
• Self-direction and initiative.
• Ability to communicate clearly.
• Mature judgement to recognize the confidential and stressful situations under which people seek resources of the church.
• Ability to be flexible in both hours and tasks.
• A sense of humor is a must.

Reporting Relationship:

• The position ultimately reposts to the Incumbent and Wardens. However, on a day-to-day basis, accountability is complex and involves a high degree of self-direction and initiative.

Knowledge and Skills:

• An operating knowledge of Microsoft Word, Excel, Outlook Express, PowerPoint.
• Knowledge of parish organization and Anglican traditions is an asset but not required, and an ability to communicate clearly and with discernment are necessary.

Screening:

• Police check
• Interview with Incumbent and Wardens

Interested parties can call the Church office Tuesday thru Friday from 9-1

Job Type : Part-time

Pay: $18.32-$20.00 per hour

Expected hours: 20 per week

Benefits :

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• No weekends

Education :

• Secondary School (preferred)

Language :

• English (required)

Work Location: In person