Office Administrator

Job Title : Administrative Assistant Solscapes Landscaping

Location : Squamish BC

Company Description : Solscapes is a thriving landscaping company dedicated to creating beautiful and ecologically sustainable outdoor spaces for our clients. With a focus on quality, creativity, and professionalism, we offer a range of landscaping services including design, installation,consultation and maintenance. We pride ourselves on our attention to detail and our commitment to customer satisfaction.

Position Overview : Responsibilities :

• Scheduling : Coordinate appointments, meetings, and site visits for the landscaping team. Manage the company calendar and ensure that schedules are organized and up-to-date.
• Documentation : Prepare and maintain documents, reports, and correspondence related to landscaping projects. Assist with contract preparation, invoicing, and billing as needed.
• Data Entry : Accurately enter and update information in the company database. Keep track of client records, project details, and other relevant data.
• Office/Shop Management : Maintain office and landscaping supplies, equipment, and inventory. Keep the office/Shop clean, organized, and presentable at all times.
• Supporting Team Members : Assist the landscaping team with administrative tasks as needed. Collaborate with colleagues to ensure efficient workflow and project coordination.
• Filing and Organization : Maintain a filing system for important documents and records. Ensure that files are properly labeled, archived, and easily accessible.
• Research and Coordination : Conduct research on industry trends, suppliers, and competitors. Assist with procurement activities and coordinate deliveries as necessary.

Qualifications :

• Previous experience in an administrative role, preferably in a landscaping or related field.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of basic accounting principles and experience with invoicing and billing is a plus.
• A positive attitude and a willingness to learn and adapt to new challenges.

Job Type : Part-time

Pay: $25.00 per hour

Expected hours: 10 - 20 per week

Benefits :

• Casual dress
• Flexible schedule
• On-site parking
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education :

• Secondary School (preferred)

Language :

• English (preferred)

Work Location: Hybrid remote in Squamish, BC V8B 1B7