Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 40 hours per week

• Education: Bachelor's degree

• Experience: 3 years to less than 5 years

• Business administration and management, general Work setting :

• Construction Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Plan and organize daily operations

• Establish and implement policies and procedures

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Plan, develop and implement recruitment strategies

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Arrange travel, related itineraries and make reservations

• Greet people and direct them to contacts or service areas

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents

• Prepare estimates for general expenses and overheads

• Organize conferences and meetings

• Assign, co-ordinate and review projects and programs Computer and technology knowledge :

• SharePoint

• MS Office Work conditions and physical capabilities :

• Ability to work independently

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Attention to detail

• Large workload Personal suitability :

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Organized

• Accurate

• Reliability

• Time management

• Quick learner Screening questions :

• Are you currently legally able to work in Canada? Health benefits :

• Dental plan

• Disability benefits

• Health care plan

• Vision care benefits Financial benefits :

• Bonus

• Life insurance

• Registered Retirement Savings Plan (RRSP) Other benefits :

• Other benefits

• Paid time off (volunteering or personal days)

• Team building opportunities

• Transportation provided by employer

• Variable or compressed work week Support for newcomers and refugees :

• Participates in a government or community program or initiative that supports newcomers and/or refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

• Supports newcomers and/or refugees with foreign credential recognition

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

• Does not require Canadian work experience Support for mature workers :

• Participates in a government or community program or initiative that supports mature workers

• Applies hiring policies that discourage age discrimination

• Provides staff with awareness training to create a welcoming work environment for mature workers

• Offers mentorship, coaching and/or networking opportunities for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)

• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)

• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

• Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.) Supports for visible minorities :

• Participates in a government or community program or initiative that supports members of visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

• Offers mentorship programs that pair members of visible minorities with experienced employees

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities