Event Assistant

THIS ROLE IS BASED IN KITCHENER, ONTARIO, CANADA

Are you a detail-oriented individual with a passion for creating memorable experiences? Join our clients team as an Event Assistant and embark on an exciting career in event management! This role offers the opportunity to thrive in a dynamic and collaborative environment.

Responsibilities:

• Event Coordination: Assist in the planning, coordination, and execution of various events, including client meetings, seminars, conferences, and networking events. Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation.
• Attendee Management: Manage event registrations, RSVPs, and attendee communications. Provide support to ensure a smooth check-in process and address any attendee inquiries or issues during the event.
• Vendor Liaison: Communicate with vendors, suppliers, and contractors to negotiate contracts, secure services, and ensure timely delivery of goods and services. Maintain positive relationships with vendors to support future event needs.
• Budget Management: Assist in creating event budgets, tracking expenses, and managing costs to ensure events are executed within budgetary constraints. Identify cost-saving opportunities without compromising quality or attendee experience.
• Marketing Support: Collaborate with the marketing team to promote events through various channels, including email campaigns, social media, and website announcements. Create engaging event materials such as invitations, flyers, and signage.
• On-site Support: Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers. Act as a point of contact for event vendors, attendees, and speakers to address any issues and ensure a seamless experience.
• Post-Event Evaluation: Conduct post-event evaluations to gather feedback from attendees, sponsors, and stakeholders. Analyze data and insights to identify areas for improvement and implement enhancements for future events.

Qualifications:

• Previous experience in event planning, coordination, or hospitality is preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Detail-oriented with a focus on delivering high-quality events and experiences.
• Proficiency in Microsoft Office Suite and event management software is a plus.
• Ability to work flexible hours, including evenings and weekends, as needed for events.

Benefits:

• Opportunities for career growth and advancement within a dynamic and growing company.
• Collaborative and supportive work environment with a focus on teamwork and mutual success.

Join our team and become an integral part of creating exceptional events that leave a lasting impression on our clients and partners. If you're ready to take your career to the next level in event management, apply now!

**We welcome candidates who are open to the possibility of relocating from Canada to the USA. Relocation is not a requirement but rather a possibility for candidates who are willing and able to make the move if necessary for the position.