Events & Sales Coordinator

We are GROWING again! Bradford Greenhouses is looking for an Events and Sales Coordinator to join our Retail team, working out of our corporate office! If you have experience and a passion for coordinating amazing, impactful events including trade shows, golf tournaments, special events, and training...this could be the opportunity you've been looking for...we can't wait to meet you!

Summary

The Events & Sales Coordinator is responsible for supervising and overseeing the planning, design, production, promotion, profitability and overall coordination of Bradford Greenhouses Ltd. (BGHL) events. The Coordinator is expected to delegate tasks and provide support to subordinate event planning staff to ensure event success. Sourcing venues, liaising with entertainers, speakers and exhibitors, and overseeing BGHL events are required tasks for this role. Other duties include, but are not limited to, reviewing, and arranging appropriate accommodation, transportation, catering, signage, promotional materials, procurement and security. The Coordinator will also be required to establish and monitor the event budget within the established guidelines. In addition, the Coordinator will be responsible for the distribution sales of Atleve furniture. Other duties will be assigned as necessary.

Core Competencies

• Service Orientation
• Quality Orientation
• Time Management
• Creative and Innovative Thinking
• Development and Continuous Learning
• Problem Solving
• Accountability and Dependability
• Research and Analysis
• Decision Making and Judgement
• Operating Equipment
• Providing Consultation
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Enforcing Laws, Rules and Regulations
• Mediating and Negotiating
• Communication
• Energy and Stress
• Team Work

Job Duties

• Manage internal and external event communications.
• Oversee the coordination of events including conferences, seminars, dinners, and training.
• Manage vendors and suppliers (both for events and furniture sales).
• Administer event budget and ensure it is maximized.
• Source venues, obtain quotes, and conduct site visits.
• Liaise with exhibition builders, caterers, delegates, and speakers.
• Invite and liaise with speakers, exhibitors, and delegates.
• Maintain detailed and accurate event files such as exhibitor databases, contact and financial information.
• Liaise with conference delegates and exhibitors throughout the entire process.
• Co-ordinate the delivery of materials to events.
• Periodically provide administrative support to other members of event planning staff.
• Determine parameters, policies and procedures of event plans.
• Develop and implement a marketing plan.
• Supervise the development and production of promotional materials and presentations.
• Develop a risk management plan.
• Oversee the financial and project management of events.
• Produce reports on events which include obstacles and opportunities encountered.
• Other duties shall be assigned as required.

Requirements :

• Secondary School Diploma required.
• Post Secondary School Diploma in Business, Marketing, Event Planning, Public Relations, or related field required.
• 3-5 years' event coordination/management and sales experience preferred.
• 3-5 years' fundraising experience considered an asset.
• Strong communication skills, both verbal and written.
• Proven ability to manage budgets

Work Conditions

• Manual dexterity required to operate telephone, computer and peripherals.
• Interacts with employees, management, volunteers and the public at large.
• Ability to lift up to 50 lbs.
• Irregular hours.
• Overtime may be required.
• Fast paced environment and position.