Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 30 hours per week

• Education: Bachelor's degree

• Experience: 3 years to less than 5 years Tasks :

• Assign, co-ordinate and review projects and programs

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Plan, organize, direct, control and evaluate daily operations

• Arrange travel, related itineraries and make reservations

• Set up and maintain manual and computerized information filing systems

• Provide customer service

• Work with the marketing department to understand and communicate marketing messages to the field

• Recruit and hire workers and carry out related staffing actions Supervision :

• 1 to 2 people Computer and technology knowledge :

• MS Excel

• MS Outlook

• MS PowerPoint

• MS Word

• Social Media Technical terminology :

• Legal Area of specialization :

• Correspondence

• Reports and records

• Contracts

• Charts, tables, graphs and diagrams Security and safety :

• Bondable

• Confidential security clearance Work conditions and physical capabilities :

• Attention to detail

• Repetitive tasks Personal suitability :

• Ability to multitask

• Excellent oral communication

• Excellent written communication

• Organized

• Client focus Screening questions :

• Are you available for the advertised start date?

• Are you currently legally able to work in Canada?

• Do you currently reside in proximity to the advertised location?

• Do you have previous experience in this field of employment?

• Do you have the above-indicated required certifications?

• What is the highest level of study you have completed? Support for persons with disabilities :

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees :

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

• Supports newcomers and/or refugees with foreign credential recognition

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths :

• Offers on-the-job training tailored to youths

• Offers mentorship, coaching and/or networking opportunities for youths

• Provides awareness training to employees to create a welcoming work environment for youths Support for Indigenous people :

• Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workers :

• Applies hiring policies that discourage age discrimination Supports for visible minorities :

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities